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MBA 565 PROJECT MANAGEMNET INTEGERATION AND COMPARISON OF THE PMBOK PROCESS BASED APPROACH WITH DIFFERENT APPROACHES SECTION: F11070 INSTRUCTOR: Dr. Frank “Fenix” Theuerkon SUBMITTED BY: (567689781) This report is submitted in partial fulfillment of the requirements of the course Project Management MBA 565. Faculty Of Management Vancouver Island University Nanaimo, BC, Canada (Submitted on June 1, 2012) I have read the Student Academic Code of Conduct and this Assignment complies with the Code. TABLE OF CONTENTS: - 1. Introduction 3 2. Integration of the PMBOK Process Based Approach Integration with ISO .4 Integration with Total Cost Management 6 3. Comparison of Project Management Process based approach with Lean Management .8 Extreme Management 9 4. Conclusion 11 INTRODUCTION: - The industrial revolution is building up lot of challenges for the different organizations to compete with the others. In this competitive environment the proper management procedures are necessary to be followed. In the past few years the Project Management has become the basic approach for the business world to achieve success. The wide range of companies undertakes their work as project and gain step by step profit. The PMBOK Guide (2008) and Kerzner, H (2009) explains the project is defined as set of activities and tasks, which need to be accomplished to achieve the required objectives in respect to specific
Date: 04.09.2014 INDIAN INSTITUTE OF MANAGEMENT ROHTAK PROJECT MANAGEMENT Final Project Report QUALITY MANAGEMENT – PROJECT PLAN FOR SIX SIGMA IMPLEMENTATION AT CRAFTSMAN AUTOMATION Submitted By: Submitted To: Group 2 (PGP04.054) Dr. S E ACKNOWLEDEGMENT The essence of success is dedication to one’s duty, but there are people who are behind the screens for every realization and enhancement of endeavour undertaken. They don’t reap rewards of success but surely without their help the duty undertaken would be incomplete. The people who have contributed to the successful completion of our project need a special mention. Primarily, we wish to express our deep feelings, and greetings to our institution, IIM ROHTAK for providing us a great opportunity to do this project. We express our sincere thanks and deep gratitude to our Director, Professor P. RAMESHAN, for his consideration and patronage that helped us a great deal in sustaining our determination. We wish to express our thanks and gratitude to our Lecturer, Dr. , IIM ROHTAK, for his support throughout the course of our project work. We have great pleasure in expressing our sincere thanks to Mr. M.P.KARTHIKEYAN­, PROJECT HEAD, CRAFTSMAN AUTOMATION, for his support throughout the course of our project work. Our sincere thanks to all the people who assisted us by taking valuable time out of their busy schedule and helping us. Last but not least we would

PROJECT MANAGEMENT PLAN

EASY AND ACCESSIBLE ATMS PROJECT

Version: #1

1.           Introductıon 2

1.1        Project Overview 2

1.2        Project Deliverables 3

2.           Project Organızatıon 4

2.1        Organizational Structure . 4

2.2        Organizational Boundaries and Interfaces 4

2.3        Project Responsibilities . 5

3.           Managerıal Process . 6

3.1        Management Objectives and Priorities 6

3.2        Assumptions, Dependencies and Constraints . 7

3.3        Risk Management . 8

3.4        Monitoring and Controlling Mechanisms . 8

3.5        Staffing Plan 9

3.6        Stakeholders 10

3.7        Communication . 11

4.           Plan Detaıls 12

4.1        WBS 12

4.2        Resource Requirements . 12

4.3        Budget and Resource Allocation . 13

4.4        Schedule 14


1.   Introductıon

1.1   Project Overview

Objective of this project is to provide a fast money withdrawal service with OdeaBank’s Automated Teller Machines at all BP Stations which are on Ankara-Istanbul Tem Highway. The main purpose of this project is providing easy and fast access on the highway where there are no available banks. The project should be completed within a 1 month at a cost about 159000- 170000TL.

MILESTONES


Summary Milestones

Due Date

Making agreements with OdeaBank’s Management and BP Gas station Management

15/11/13 – 25/11/13

Purchasing ATMs

26/11/13

Finding engineers

27/11/13 – 3/12/13

Setting up ATMs

5/12/13 – 7/12/13

Advertising

25/11/13 – 11/12/13

Opening Ceremony

12/12/13

RESOURCES

    Human Resources – Documentation & management, Engineering, Technical, Marketing staff

    Outsourcing –Information from all the banks.

    Budget for purchasing machine, leasing of place and paying salary for BP staff.


1.2   Project Deliverables


22 ATM machines that have touch screen which allow customers to see their accounts and control their actions. Also there will be numbers, delete, cancel and enter buttons under the touch screen for customers to enter their password and give orders to the ATM. Part that will be used for inserting cards will be next to the touch screen and under that part there will be a place to give and deposit money and the receipt.

Also, ATMs will have a part behind which will be used for keeping money. ATMs will be located right next to the entrance of .....[read full text]


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The estimated completion time for the project is 1 month (23 days). The estimated budget is between 159,000 and 170,000 TL and Project manager can have the authority to change the ATMs with others if they do not run; however, these should cost between 52.500 TL – 57.500 TL. The possible and most important risks can be listed initially as time factor. Any change in critical and non- critical paths will cause to an increase or decrease of the probability that the project may not be completed by the estimated time.

Then, disallowance of BP Company may cause to a significant change in progress of the Project. Failure of machines may cause big problems with the project schedule, budgeting and it may significantly cause to loss of profit and delays with time. Also, overbudgeting or underbudgeting may cause problems with the project scope and  it may cause delays with the timing.

Lastly, other ATM’s from other banks cause competition if the other banks put their own ATMs on our way which would reduce our profits.


Managing these risks can be done accordingly;


ü  Time: We can hire many workers in order not to cause delays and in order to achieve job sharing in risky situations.

ü  Disallowance of BP Company for Project: If this problem occurs, we can discuss our Project with other gas stations on Ankara- Istanbul Highway and try to negotiate with them.

ü  Failure of Machines: To deal with this case, we can train our engineers from the beginning of the Project and make them be able to fix and repair the machine whenever they give an error.

ü  Budget: In order not to cause delays in the Project, we may require extra funds from the concerned authority of the company. Also, when we are budgeting at the beginning  of the Project, we should take everything into consider to deal with all of the risk factors.

ü  Other ATMs from other banks: We can make an agreement with BP for not having a.....

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CONSTRAINTS

The project constraints are taking permission from OdeaBank and BP Management for settlement and agreement with BP Management for setting up ATMs



3.3   Risk Management


RISK EVENT

RESPONSE

CONTINGENCY PLAN

TRIGGER

WHO IS RESPONSIBLE

Time

Reduce

Work with more workers

Delays in termination

Project Manager

Disallowance of BP Company for Project

Avoiding

Work around until get the acceptance

Not solved within 24 hours

Project Manager

Failure of Machines

Reduce

Redesign and reinstall the machine

Any problem occurs during installment

Engineer

Budget

Reduce

Try to find extra funds

Delays in termination

Project Manager

Other ATMs from other banks

Retention

-

-

Project Manager


3.4   Monitoring and Controlling Mechanisms


Project costs and schedule will be designed by the Project Manager and the related financial staffs. Technical difficulties will be handled by the technical engineers and immediately reported to the project manager. The amount of money left at the ATMs will be tracked by the BP staffs and they will report them to the related OdeaBank employees.

Audit mechanisms will be in control of the OdeaBank employees. Time will be the concern of the project manager and project team.


3.5   Staffing Plan

In this project, there will be 4 documentation and management staff that will start working at the beginning of the project and in the middle of it which is between 15.11.13 and 23.11.13 for 6 days and 30.11.13 to 2.12.13 for 2 days.

This staff  is required to have the necessary knowledge about agreements and permissions. Also, there will be 5 engineering staff that will work in design and technical steps from 23.11.13 till 30.11.13 for 6 days and 2.12.13 to 5.12.13 for 2 days, total 64 hours. The engineering staff is expected to have the technical knowledge about ATM designs and have at least 5 years work ex.....

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Agreement with BP Company, getting approval from the other banks for the project.

Engineering staff:

Design specification of ATM machines.

Technical staff:

Electricity, and money installment.

Marketing staff:

Brochure design, printing and distribution.

Purchasing machine:

Purchasing.

Leasing with BP Company

Approval from METU internal services for the project


4.3   Budget and Resource Allocation


RESOURCE

TASK

Documentation & management staff (4)

20 TL / hour
Total cost of 5120 TL

Engineering staff (5)

15.625 TL / hour
Total cost of 5,000 TL

Technical staff (11)

12.5 TL/hour
Total cost of 1100 TL

Marketing staff (20)

1.25 TL/hour
Total cost of 1000 TL

Purchasing machine

Total cost of 55000 TL

Leasing payment to BP Company

Total cost of 99000 TL

Total project cost : 166,220 TL


4.4   Schedule


Activity

Task Name

Duration

Start Date

End Date

Resource Names

1

Easy& Accessible ATMs

23 days

Tuesday

12.11.13

Thursday

12.12.13


2

Procedures

6 days

15.11.13

23.11.13


3

Agreement with BP Company

2 days

15.11.13

18.11.13

Documentation & management staff


4

Taking permission from other banks

4 days

18.11.13

23.11.13

Documentation & management staff


5

Design & Purchasing

10 days

23.11.13

4.12.13


6

Designing of ATMs

6 days

23.11.13

30.11.13

Engineering staff

7

Purchasing

2 days

30.11.13

2.12.13

Documentation& management staff

8

Technical

3 days

2.12.13

6.12.13


9

Installment of ATMs

2 day

2.12.13

5.12.13

Engineering staff

10

Money Installment

1 day

5.12.13

6.12.13

Technical staff

11

Advertising

5 days

6.12.13

12.12.13


12

Brochure Design and printing

1 day

6.12.13

7.12.13

Marketing staff

13

Distribution

4 days

7.12.13

12.12.13

Marketin.....

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