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PROJECT MANAGEMENT PLAN

EASY AND ACCESSIBLE ATMS PROJECT

Version: #1

1.           Introductıon 2

1.1        Project Overview 2

1.2        Project Deliverables 3

2.           Project Organızatıon 4

2.1        Organizational Structure . 4

2.2        Organizational Boundaries and Interfaces 4

2.3        Project Responsibilities . 5

3.           Managerıal Process . 6

3.1        Management Objectives and Priorities 6

3.2        Assumptions, Dependencies and Constraints . 7

3.3        Risk Management . 8

3.4        Monitoring and Controlling Mechanisms . 8

3.5        Staffing Plan 9

3.6        Stakeholders 10

3.7        Communication . 11

4.           Plan Detaıls 12

4.1        WBS 12

4.2        Resource Requirements . 12

4.3        Budget and Resource Allocation . 13

4.4        Schedule 14


1.   Introductıon

1.1   Project Overview

Objective of this project is to provide a fast money withdrawal service with OdeaBank’s Automated Teller Machines at all BP Stations which are on Ankara-Istanbul Tem Highway. The main purpose of this project is providing easy and fast access on the highway where there are no available banks. The project should be completed within a 1 month at a cost about 159000- 170000TL.

MILESTONES


Summary Milestones

Due Date

Making agreements with OdeaBank’s Management and BP Gas station Management

15/11/13 – 25/11/13

Purchasing ATMs

26/11/13

Finding engineers

27/11/13 – 3/12/13

Setting up ATMs

5/12/13 – 7/12/13

Advertising

25/11/13 – 11/12/13

Opening Ceremony

12/12/13

RESOURCES

    Human Resources – Documentation & management, Engineering, Technical, Marketing staff

    Outsourcing –Information from all the banks.

    Budget for purchasing machine, leasing of place and paying salary for BP staff.


1.2   Project Deliverables


22 ATM machines that have touch screen which allow customers to see their accounts and control their actions. Also there will be numbers, delete, cancel and enter buttons under the touch screen for customers to enter their password and give orders to the ATM. Part that will be used for inserting cards will be next to the touch screen and under that part there will be a place to give and deposit money and the receipt.

Also, ATMs will have a part behind which will be used for keeping money. ATMs will be located right next to the entrance of market. (12.12.13)


2.   Project Organızatıon

2.1   Organizational Structure

                          

ODEABANK


2.2   Organizational Boundaries and Interfaces


In the project, OdeaBank is the parent organization and all responsibilities about the project is given to Project Manager for supervising all functions. These are Human Resources which finds and coordinates necessary labor, Documentation and Management which is responsible for getting permissions and making agreements between OdeaBank and BP Gas Stations because these are the organizations which the project interacts.

Our customer organization is BP because we will give a service for their customers only. When we look at Engineering function, it is responsible for design and testing of the machine and also manages to technical staff for installment and electricity. Other Banks are the subcontracting organizations as they will provide information which include .....[read full text]

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ü  Budget: In order not to cause delays in the Project, we may require extra funds from the concerned authority of the company. Also, when we are budgeting at the beginning  of the Project, we should take everything into consider to deal with all of the risk factors.

ü  Other ATMs from other banks: We can make an agreement with BP for not having another ATM in its stores.



3.2   Assumptions, Dependencies and Constraints


ASSUMPTIONS

Existing customers of the bank provides opportunity to the use of ATMs. Also, people can only use cash for some places on the road so this situation makes people use ATMs more often for withdrawal. In addition, instead of looking for their bank’s ATMs, people will rather prefer using these easy and accessible ATMs.

DEPENDENCIES

The dependencies of the project plans are agreements with BP Company and permissions from the other banks. Without these agreements and permissions the project cannot be started. Setting up machines depends on hiring a temporary engineer. Also, money installment and running of machines depends on the hired staffs.

CONSTRAINTS

The project constraints are taking permission from OdeaBank and BP Management for settlement and agreement with BP Management for setting up ATMs





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Also, there will be 5 engineering staff that will work in design and technical steps from 23.11.13 till 30.11.13 for 6 days and 2.12.13 to 5.12.13 for 2 days, total 64 hours. The engineering staff is expected to have the technical knowledge about ATM designs and have at least 5 years work experience in that area. Besides, there will be 11 technical staffs that will work in electricity and money installment steps from 5.12.13 till 6.12.13 for 1 day.

The technical staff is expected to be an expert about linkage of electricity and money installment and have at least 2 years work experience in the field. Moreover, for advertising activities there will be 20 marketing staff that will be responsible for designs and distributions of brochures in Istanbul and Ankara from 6.12.13 till 12.12.13 for 5 days. The marketing staffs are expected to be extraverts who have the ability to design an attractive brochure and distribute them in an effective way.

The resumes will be collected via and the staffs will be interviewed and hired by the project manager.


3.6   Stakeholders


Stakeholders

Influence

Interest

(H/M/L)

Expected Contribution

BP Company


Supporter


H


Provide place and give permission

OdeaBank


Supporter


H


Capital resource for the project


OdeaBank


Supporter


H


Provide money


Project Manager


Supporter


H


Manage overall project


Project team


Supporter


H


Implement the project


Customers of BP Gas Stations


Neutral


M


Get qualified service, withdraw money easily


3.7   Communication


Communication

from

to

Time Period

Approvals and permissions

Documentation & management staff

Project manager

End of the work


Agreement with BP Company

Documentation & management staff

Project manager

End of the work


Design of the ATM machines

Engineer

Project manager

End of the work


Linkage of electric

Technical staff

Engineer

End of the work


Installment

Technical staff

Engineer

End of the work


Marketing activities

Marketing staff

Project manager

End of the work





At the end of the work

4.   Plan Detaıls

4.1   WBS

Work breakdown structure (WBS) is formed of agreements, design and purchasing, implementation. Agreements consists of legally binding contracts with BP management about implementing Odeabank ATM’s to Istanbul- Ankara Highway BP gas stations. Design process includes analyses of how many ATM machine is needed and ordering machinery and other necessary equipment.

Purchasing part belongs to financial analyst and includes all purchasing actions during procurement action. Implementation process consists of money transfer, installment and testing.

4.2   Resource Requirements


Documentation & management staff:

Agreement with BP Company, getting approval from the oth.....

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